A. Introduction
Trinity Enterprise is required by Canadian Federal law to Protect the privacy and the confidentiality of personal information – whether by the web, telephone, fax or through our offices.
Trinity Enterprise operates its business on the basis of a corporate privacy policy that dictates the handling of the personal information collected. Our privacy policy ensures the protection of Trinity Enterprise clients and our partners. Our policy and contents comply with the requirements as defined in PIPEDA.
B. Privacy Statement
This Policy deals only with personal information in the possession of Trinity Enterprise. By definition personal information is information about an identifiable individual, excluding business contact information. Trinity Enterprise from time to time may change its policy and in doing so will update its web site accordingly.
C. Privacy Officer & Accountability
Herb Duncan, Privacy Officer
105 Prince William Street
Saint John, NB
E2L 2B2
Telephone - 1-506-653-9727
Fax - 1-506-657-5417
Questions regarding Trinity Enterprise privacy policy should be directed to the above-mentioned officer.
Trinity Enterprise is accountable for all personal information in its possession or under its control.
D. Use of Personal Information
Trinity Enterprise collects personal information in the normal course of business; such information may be collected for:
a) The administration of Trinity Enterprise clients as it relates to the goods and services provided by Trinity Enterprise.
b) The registration of clients or potential clients for seminars, conferences, marketing campaigns and trade shows.
c) The purchase of services including, but not limited to publications and use of it for business purposes as necessary.
d) Trinity Enterprise will not use personal information for any purpose other than the purposes for which it was identified.
E. Trinity Enterprise Clients, Potential Clients and Partners
referred to as “contacts”
Trinity Enterprise may from time to time collect contact information from “contacts” for the purpose of but not limited to:
Conferences, seminars, trade shows, newsletters, statements, payments and invoices.
Contacts may upon request by letter, fax or email may, at any time, be removed from the Trinity Enterprise contact list.
Trinity Enterprise seeks consent for all personal information it collects and uses and discloses at the time of collection. Trinity Enterprise will request written or consent by email for information which by its nature is considered sensitive, i.e.: credit card numbers, account numbers, etc. “Contacts” information provided voluntarily will be considered as consent to the collection, use and disclosure of personally identifiable information as described in this Privacy Policy.
Trinity Enterprise will not use personal information for any purpose other than in the course of normal business practice. Consent will be sought or obtained for the use of personal information to be used for other than the original intent.
F. Limitations and Restrictions on Personal Information
Trinity Enterprise does not collect, use or disseminate personal information except where individuals have provided the information on a voluntary basis. Trinity Enterprise limits the amount and type of information collected to information required to provide the individual with the requested information, regarding Trinity Enterprise products and or services. Trinity Enterprise undertakes personal information provided with consent will be kept secure and confidential.
Trinity Enterprise may disclose personal information collected without the knowledge or consent of the individual for purposes relating to an investigation under, the enforcement of or the administration of a law or where required by law to disclose the information. Trinity Enterprise will not provide personal information without the consent of the individual except as authorized by applicable law.
Trinity Enterprise retains personal information only for the purpose and as long as is necessary in order to conduct business as it relates to our products and service offerings. Trinity Enterprise does not exchange, trade or sell personal information with third party companies or organizations. Trinity Enterprise will however provide to third parties information with consent where the information is required of Trinity Enterprise outsourced marketing activities. Trinity Enterprise requires companies or organizations providing marketing services on behalf of Trinity Enterprise respect our Privacy Policy. Third party companies or organizations are restricted from using or disclosing personal information for any purpose other than those purposes for with it was provided.
G. Security and Storage and Accuracy of Personal Information
Trinity Enterprise respects the privacy of its suppliers, clients, potential clients and partners as such will take every reasonable measures to ensure personal information remains private and secure. Information collected by Trinity Enterprise is stored both in hard copy and electronic format. Hard copy information is stored in locked cabinets and electronic information is protected through the use of: password protection, virus scans, firewalls, encryption, and electronic intrusion detection. Trinity Enterprise can in no way be responsible or ensure information that it receives electronically is free from corruption or alteration. Again, once received, Trinity Enterprise will use password protection, virus scans, firewalls, encryption, and electronic intrusion detection to ensure its safety. Access to all information whether hard copy or electronic is restricted on a need-to-know basis as required in carrying out normal business responsibilities. Trinity Enterprise will provide the personal information file to the owner for viewing or updating upon receiving a request form the owner by letter, fax or email. The owner may also request the purpose for which the information has been collected. As well who has been provide or has access to the information. Exceptions to honouring or denial of a request to view personal information may be provided as defined by the CSA Model Code.
All Trinity Enterprise staff are required to familiarize themselves with Trinity Enterprise privacy policies. Trinity Enterprise on an ongoing basis in the normal course of business will keep personal information as accurate and as complete as required for purposes specified. Questions related to purposes specified can be directed to the privacy officer. To make a request, please send a letter, email or fax addressed to our Privacy Officer at the address indicated aboveTrinity Enterprise will make every reasonable effort to respond to all requests within two weeks of receiving the request consistent with the terms and conditions the CSA Model Code.
H. Trinity Enterprise Website – Agreement and Information
By accessing and using materials from the Trinity Enterprise website, sending or posting materials to the Trinity Enterprise website, you agree to the terms of our privacy policy commitment and to our practices to collect, use or disclose personal information. The Trinity Enterprise Privacy Policy may be reviewed and updated periodically; these updates may possibly affect the use of personal information. Information contained on this site, including facts, data and other information, is to be considered general in nature, is presented as general information, is subject to change without notice, and is not intended to be relied on as binding legal advice.
I. Accuracy of the Information on the Trinity Enterprise Website
Trinity Enterprise believes information to be accurate, complete and current when posted; however, Trinity Enterprise cannot guarantee that it will remain accurate or complete with the passage of time.Trinity Enterprise is not responsible for direct, indirect, special or consequential damages, regardless of the cause, arising out the use of information on this website. Trinity Enterprise provides linkages to our websites and is not responsible for the accuracy, completeness or relevance of the information on these, the sites the privacy practices or the content of those sites.
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